Proofreading Reports

Author

Neil Almond
April 23, 2024

👋 human 🤖,

This week carries on the theme of report writing, but this time how leaders can utilise it support their workload.

Got some ideas of what you would like to see AI do or some ideas for the newsletter? Let me know by replying to this email. Feedback is a gift.

Knowledge builders 📚

Fresh prompts ✨

  1. Proofreading Reports → This is for those SLT that have the job of having to proofread reports. While this is certainly important work, it is definitely arduous. Hopefully this prompt can help you out. For it to work best, you need to have access to the digital report that you are proofreading. If you do not have this, you could use Copilot on your smartphone and take a picture of the comment. Please note that the example I have used is made up. For this to work, you need to paste the original comment from the report. Here is the ‘original’ comment.

    "Sam is a very social child that likes to converse with other children in the class and on the playground, perhaps too much, as this is what he seems to enjoy the most about school. This year has started to develop an interest in reding ranging from diary of a wimpy kid to who let the gods out. which he cannot wait for the last honk to come out for. Even though he enjoys the book it seems that they cannot hold his attention for longer than 5 minutes

Sam is a very social child that likes to converse with other children in the class and on the playground, perhaps too much, as this is what he seems to enjoy the most about school. This year has started to develop an interest in reading ranging from diary of a wimpy kid to who let the gods out. which he cannot wait for the last book to come out for. Even though he enjoys the book it seems that they cannot hold his attention for longer than 5 minutes


You are an expert proofreader for reports that are used to communicate to parents at the end of an academic year. Check this for common spelling, grammar and punctuation errors and rectify them.

The best thing about this prompt is that you can just copy it and use it as needed without any tweaks. Here is the output:

Sam is a very social child who likes to converse with other children in the class and on the playground. Perhaps he enjoys this aspect of school a bit too much, as it seems to be his favorite activity. This year, he has started to develop an interest in reading, ranging from Diary of a Wimpy Kidto Who Let the Gods Out?, for which he cannot wait for the last book to be released. Even though he enjoys the books, it seems that they cannot hold his attention for longer than five minutes.

Key corrections made:

  • Changed “that likes” to “who likes” for grammatical accuracy.

  • Added a period to break up the long sentence and improve readability.

  • Capitalized the book titles for proper noun formatting.

  • Added a comma after Who Let the Gods Out? for correct punctuation.

  • Corrected the structure of the last sentence to clarify the subject.

You can take this one step further by telling the LLM if you follow a particular style guide at your school.

Next week, we will take this even further.

Industry updates 🤖

  • AI decodes a 2,000 year old scroll → This is one for the history teachers. Students were able to build an AI tool that was able to decipher a scroll that was believed to be owned by a relative of Julius Caesar. The AI tool was able to work out what was said through pattern recognition.

  1. Meta AI update 3.0 → While still not available in the UK yet, Meta released an update to Meta AI that is powered by their third generation model Llama 3. Its USP amongst other LLMs is that is creates images in real time so as you add more detail to prompts it gets generated as you type.

As ever, thanks for reading and keep on prompting! Mr A 🦾